At Velar HR System, we are committed to protecting the privacy of our clients and the employees whose data is managed through our platform. This policy explains how we collect, use, and safeguard information processed through our HR management software.
Information We Collect
We collect information necessary to provide HR management services. This includes account registration details such as company name, administrator name, email address, and contact information. Through normal use of the platform, we also process employee data that your organization enters, including names, contact details, job titles, departments, attendance records, shift schedules, and leave requests.
How We Use Your Information
Information is used to deliver and operate the Velar HR System, including employee management, attendance tracking, shift scheduling, leave management, and reporting features. We may also use aggregated, anonymized data to improve system performance and user experience.
Data Responsibility
Your organization acts as the data controller for the employee information entered into the platform. Velar HR System acts as a data processor and handles this data only as directed by your organization and as necessary to provide the contracted services.
Data Sharing
We do not sell personal data. We may share information only with trusted infrastructure providers, cloud hosting services, or technical subprocessors required to operate the platform, and only to the extent necessary to deliver our services.
Data Security
We implement technical and organizational security measures including encrypted data transmission, access controls, and regular security reviews to protect the data processed through our system.
Data Retention
Employee and organizational data is retained for as long as your subscription is active and for a reasonable period after termination to support data export requests. You may request deletion of your data subject to applicable legal requirements.
Your Rights
Administrators may access, update, or request deletion of organizational and employee data through the platform settings or by contacting our support team.
Contact
If you have questions about this Privacy Policy or how data is handled within Velar HR System, please contact our support team through the channels provided in your account.